Staying Organized as a Remote Coach

by | Jan 20, 2023 | SportLab

Some of the biggest struggles in staying organized while remote coaching include:

  • Managing a large number of athletes while keeping track of their individual progress
  • Coordinating and scheduling practices
  • Keeping accurate records of training and performance
  • Getting up-to-date wellness check-ins, tracking recoveries, and managing injury prevention
  • Communicating effectively with athletes and coordinating reminders
  • Staying on top of new developments in training techniques and equipment

 While these struggles may be tiring, there are many solutions to start exploring.


You’re going to need to find a good software that allows you to fulfill your coaching duties of assigning tasks and tracking athlete progress. Rather than using a variety of tools, find an omnichannel software that includes all of the features you need to save time and money.

Digital Schedules

Develop a detailed schedule that includes practice times, competition dates, and any other important mile markers. Keeping it digital ensures that you and your athletes have constant access to it and won’t forget anything. This will also help you stay on top of your commitments and ensure that you have enough time to prepare for each event.

Keep Accurate Records

Keeping accurate records of each athlete’s progress can be a challenge for a remote coach. Any reliable software will allow athletes to track and record their strengths and weaknesses, wellness, hydration, and other relevant information. Having live athlete data will help you monitor for any potential problems and will help you continue to create effective training plans and identify areas that need improvement on a more consistent basis while virtually coaching.

Communicate Effectively

Establish clear lines of communication with athletes and other coaches in advance. Opening the right communication channels to make yourself appropriately available through your software’s messaging and alerts will keep everyone aware of their schedules. These programs can let you see any changes that are made to the programs you assign so that you may follow up on to check if the athlete was struggling. With remote coaching, it’s important to be able to stay on top of athletes and keep them motivated, but to also stay on top of their wellbeing for the sake of injury prevention.


Prioritize your tasks and focus on the most important ones first. This will help you stay organized and ensure that you are making the most of your time.

Be Flexible

Be prepared for unexpected events and be able to adapt to changing circumstances. For example, if an athlete informs you on a wellness survey that they are experiencing pain somewhere, you can be informed in real time so that you may quickly readjust their programs and help prevent injuries.

Delegate Tasks

Delegate tasks to other coaches or team members when appropriate to ensure that everything gets done and that everyone is working towards the same goal.

Take Time to Plan

Take time to plan: Take time to plan your training sessions, practices, and competitions in advance, this will help you stay organized and make the most of your time. By planning exercise programs ahead of time, you can easily assign them.

Learn more about how the CoachMePlus software can guide you to success.